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Loan periods and fines

The service team from Leipzig University Library will be delighted to assist you regarding any questions about borrowing, returning and renewing library materials as well as fines for overdue items. You will be sent an e-mail reminder three days before the due date to help you manage your account and avoid any fines. You can return your items at any branch. Except interlibrary loans and books from the reference collection.

If you are unable to return an item in time, please contact us. Although we can't always avoid imposing a fine, we will always try to reach a favourable solution within our regulations. You can contact us personally at the service counters in the libraries or by chat, phone or email

The standard loan period is 30 days for the circulating collection, 7 days for items of the reference collection (green tag).

Renewal up to six times is allowed for circulating items, three times for items of the reference collection. Please log on to your library account to renew items.

For faculty and PhD students of Leipzig University, different loan periods apply.

All library materials are subject to recall. If a recall has been placed on an item you have borrowed, you will be notified by email. You cannot renew it and you must return the item by the due date to avoid fines. It is therefore recommended to return library materials before leaving campus for a week or longer in order to avoid fines.

Materials which cannot be borrowed:

  • All journals
  • Materials published before 1920
Reminder of due date
(advisory service)
3 days before due dateEmail
Notification of recall
(advisory service)
If an item borrowed by you has been recalled.Email

Reminder of unpaid fines
(After three times notice, we reserve the right to hand the procedure over to the Legal Affairs at the Leipzig University.)

1st Overdue notice1st day overdueEmail
2nd Overdue notice5th day overdueEmail
3rd Overdue notice11th day overdueEmail and post
4th Overdue notice15th day overdueEmail
Final overdue notice, notification that the matter will be referred to Legal Affairs at Leipzig University21st day overdueEmail und post
Referral to Legal Affairs at Leipzig Universityfrom 34th day overdue


"Why haven't I received an email reminder?"

All emails to students of Leipzig University are sent to their university email address.

  • Have you configured an email forwarding service to your private email address?
  • Please verify your email address in 'My Account'.
  • Please check your junk mail.

Please note: Email reminders and service emails are always of an advisory nature and have no effect on due dates.

Leipzig University´s fees and charges [PDF, In German only] which came into force on 01.10.2017.
(esp. Annex 1 governing the use of Leipzig University Library [PDF, In German only]) apply
Fines for overdue itemsPer item
First 10 days
From 11th day
Limit per item

  €0,50 per day
  €1,00 per day
Fines for borrowed overdue keysDays 1–3
Days 4–6
7th day including clearance fee
  €1,00 per day
  €2,50 per day
Issue/Replacement of library card  €8,00
Key loss (carrels and lockers)  €10,00
Damage or loss of library materials

Replacement charges are determined by the library. A processing fee of €15 will also be imposed.

Your library account will be automatically suspended if you have outstanding fines of €15 or more.

Once your account is suspended, you will not be able to:

  • Borrow or renew items
  • Place orders or recalls
  • Use the computers in the library
  • Reserve group study rooms

Your account will normally be reactivated once you have paid your outstanding fines.

Unpaid fines are reminded monthly by automated service email.
After three times notice, we reserve the right to hand the procedure over to the Legal Affairs at the Leipzig University.

Several options are available:

If you have lost or damaged a library item, please fill in and sign this form and hand it in at the service counter. The staff at the service counter will explain procedure and options.